DJ Service – Terms & Conditions

 

1. Booking & Payment

• Your booking is confirmed once the required deposit has been received.

• The remaining balance must be paid by the due date on your invoice.

• If the balance is not paid on time, the booking may be cancelled and the deposit forfeited.

• Any additional charges (travel, accommodation, early setup, special equipment) will be communicated before booking.

 

2. Cancellations & Refunds

• All cancellations must be made in writing (email is fine).

• Deposits are non‑refundable.

• Cancellation fees:

  • More than 30 days before the event: Deposit retained; any other payments refunded.

  • Within 30 days: Up to 50% of the total fee may be charged.

  • Within 7 days: Full payment may be required.

• If the DJ must cancel due to illness, emergency, or circumstances beyond control, a suitable replacement will be arranged where possible. If not, a full refund will be issued.

 

3. Equipment, Setup & Technical Requirements

• The client must provide safe access to power, a stable performance area, and weather protection for outdoor events.

• The DJ may pause or stop the performance if conditions become unsafe.

• Guests must not interfere with DJ equipment.

 

4. Damage to Equipment

• The client is responsible for any damage to DJ equipment caused by guests, attendees, or anyone invited to the event.

• Damage caused by the DJ or equipment failure unrelated to guest interference will not be charged to the client.

• If damage occurs:

  • A repair or replacement quote will be obtained from a qualified technician or supplier.

  • The cost will be added to the final invoice or billed separately after the event.

• The DJ is not responsible for damage caused by venue electrical faults or unsafe venue conditions.

 

5. Music Selection & Requests

• You may submit playlists or preferred genres before the event.

• The DJ will do their best to accommodate requests but cannot guarantee availability of all songs.

• The DJ may refuse requests that are inappropriate, offensive, or breach licensing rules.

• The DJ maintains creative control over mixing and performance style.

 

6. Photography & Video Usage

• The DJ may capture photos or short video clips during the event for promotional use (e.g., website, social media).

• You may opt out by notifying the DJ in writing before the event.

• All media captured by the DJ remains the property of the DJ service.

• The client is responsible for informing guests that photography or filming may occur.

 

7. Legal Requirements & Compliance

• The DJ will comply with all relevant laws, including noise restrictions and venue regulations.

• The client is responsible for obtaining any required venue permissions or permits.

• Public liability insurance is held by the DJ and can be provided upon request.

• The client must not request the DJ to break venue rules or legal requirements.

 

8. Liability & Safety

• The DJ is not liable for:

  • Power failures or venue‑related technical issues.

  • Delays caused by unsafe conditions or venue restrictions.

  • Damage or injury caused by guests interfering with equipment.

• The client is responsible for ensuring a safe environment for the DJ to perform.

 

9. Force Majeure

• Neither party is liable for delays or failure to perform due to events beyond reasonable control, including extreme weather, natural disasters, or government restrictions.

 

10. Acceptance of Terms

• By paying the deposit or confirming the booking in writing, you agree to these Terms & Conditions.

 

11. Optional Extras & Additional Services

11.1 Overtime / Extended Hours

• Overtime may be requested on the day, subject to availability.

• Charged at the DJ’s hourly or part‑hourly rate.

• Payment must be made before overtime begins.

 

11.2 Additional Sound or Lighting Equipment

• Extra speakers, subwoofers, lighting effects, uplighting, and special effects can be added for an additional fee.

• Some effects may require venue approval.

 

11.3 Microphone & PA Hire

• Wireless microphones, lapel mics, and additional PA systems are available at extra cost.

• Users must handle equipment safely.

 

11.4 Ceremony or Multi‑Location Setup

• Additional fees apply for multiple setups (e.g., ceremony + reception).

• Adequate time must be provided for safe transitions between locations.

 

11.5 Travel, Accommodation & Early Setup

• Travel fees may apply for events outside the standard service area.

• Accommodation may be required for long‑distance or late‑night events.

• Early setup or standby time may incur additional charges.

 

11.6 Custom Music Edits

• Custom mixes or edited tracks can be created for an additional fee.

• Requests must be submitted at least 14 days before the event.

 

11.7 MC Services

• MC (Master of Ceremonies) services are available for an additional fee.

• Responsibilities and announcements will be agreed in advance.

 

11.8 Event Content Creation

• Optional content creation services may include:

  • Short‑form video clips

  • Crowd shots

  • Behind‑the‑scenes footage

• All content remains the property of the DJ unless otherwise agreed.

 

11.9 Venue Pack‑Down Restrictions

• If the venue imposes delays or specific pack‑down times, additional waiting fees may apply.

 

11.10 Equipment Security

• If equipment must remain set up and unattended, the client must ensure the area is secure.

• Any damage caused by guests during unattended periods will be charged to the client.